Sari Aritonang

Managing Organizational Data and Information

Posted: October 6th 2012

Database is contains files, file contains records, record contains fields, field contains characters.

  •   Field is a logical grouping of characters into a word, a small group of words, or a complete number.

 Attribute of field is:

  1. Field size -> size of computer displays.
  2. Field name -> unique name (field name can’t same).
  3. Data type -> Type of data. Data types among others text, numeric, autonumber, currency, date, memo, yes/no, hyperlink, object.
  •    File is a logical grouping of related records.
  •    Database is a logical grouping of related files.
  •    Record  is a logical grouping of related fields

 4 center in database:

  1. Member file
  2. Membership plans file
  3. Personal trainer file
  4. Training session file.

Examples of Data Management Terminology is:

  1. Entity (Person, place, thing, or event about which information is maintained)
  2. Attribute (Characteristic or quality describing a particular entity
  3. Primary Key (A field that uniquely identifies the record)
  4. Secondary Key (A field doesn’t identify the records uniquely)
  •   File processing system is computerized system that performs mathematical operations (manipulations) on input-data to transform it into the output (audio/video, graphic, numeric, or text) form desired by a system user.
  •   Database Approach is a single repository of data is maintained that is defined once and then accessed by many users.

Locating in database have 2 character, that is:

  1. Centralized Database
  2. Distributed Database

Table of difference between Centalized Database and Distributed Database

Centralized Database

Distributed Database

1. Files are in one physical location 1. Files are spread in many location
2. Not require synchronization 2. Need synchronization
3. Delays (slow in access) 3. Fast in access
4. Data consistency is improved and security is easier 4. Maintance of data is more complicated
  •  Entity types is:

1.   One-to-one

A student has one schedule, a schedule belongs to one student.

2.  One-to-many

A course has one professor, a professor has one or more courses.

3.  Many-to-many

A student has one or more courses. a course has one or more students.


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